From hardware ordering to approval - Atruvia digitalizes internal processes

About Company

Frankfurt am Main, Germany

+5000

employees

Industry

Finance

Strategic goals

Build a digitalization solution in the internal cloud to digitalize internal processes and quickly create interfaces to IT systems.

The challenge

Internal business processes, such as the ordering and approval workflow for new hardware, require manual coordination and are both time-consuming and error-prone. Atruvia faced the challenge of redesigning a number of these processes to be more efficient and future-viable. The company sought a flexible process digitalization solution that enables user departments to digitalize internal processes and automate them to the extent possible on their own.

The solution

The rollout of the X4 BPMS platform from SoftProject enabled Atruvia to fundamentally optimize and optimize its internal workflows. User departments can now model, automate, and provide processes on their own – without being dependent on IT resources, and with maximum scalability and security in its internal OpenShift cloud.

Business-enhancing services

Internal process digitalization with X4 BPMS

User departments model and automate their processes on their own, using the graphical user interface in X4BPMS, based on the BPM standard.
Establish specific expertise at the company; creates multipliers and reduces dependency on the IT department in the long term.
Standard-compliant process modeling (BPMN) enables sustainable, scalable digitalization.

Secure cloud architecture with OpenShift

Container-based operation of the X4 BPMS in the internal cloud ensures scalability and performance.
Single sign-on with central identity and access management simplifies user access.
The cloud-native approach supports Atruvia with its IT modernization and improves operational security.

System integration with X4 adapters

Seamless connections to SAP, databases, MS Office, and email systems simplify process automation.
Predefined X4 adapters reduce the development effort required and enable rapid time-to-value.
Internal IT solutions are integrated efficiently, ensuring that processes are digitalized end-to-end.

Results are measured in data

Digitalisation platform

as a ‘single point of contact’ for employees.

> 0

Efficiently

digitalised processes for complex scenarios (hardware ordering process, etc.).

Automation

of implementation together almost complete with Bitbucket, Jenkins and RedHat OpenShift.

Atruvia digitalizes its internal processes autonomously, reliably, and efficiently with X4 BPMS.

X4 BPMS lets Atruvia speed up its internal workflows – like the hardware ordering process – while at the same time creating the foundation for company-wide process digitalization, directly by the user departments. The result: Shorter lead times, lower costs, greater transparency, and an agile organization that is prepared for change.

Anna Krauß

Internal Digitalization Squad Lead, Atruvia AG

“We wanted to set up X4 BPMS as a digitalization solution in the internal cloud, to digitalize internal processes and quickly create interfaces to IT systems. The hardware ordering process will be the first one we tackle, with more to follow.”